Visitors

Privacy policy

Purpose of this notice

When you visit our offices, we hold and use some of your personal data.

This notice explains what personal data (information) we hold about you as a visitor, how we collect it, and how we use it.

We are required to notify you of this information under Data Protection Laws.

It is important that you read this privacy notice and any other similar notice we may provide to you from time to time when we collect or process personal information about you. This privacy notice replaces any other notices we may have issued in the past.

We may update this privacy notice from time to time.

We may also hold other personal data for which you are the data controller (for example, as a client or professional contact). Any such data is covered by separate privacy notices.

Data Controller

First Actuarial will be the “data controller” of the personal information collected. This means we are responsible for deciding what personal data we need to collect from you, how to use it and how to protect it.

Our contact details for data protection queries can be found at the end of this notice.

What information do we hold and use?

  • We hold your name and contact details.
  • We may also hold dietary information and disability requirements if necessary so we can meet your needs.
  • We may also hold information about any recent exposure to COVID-19.

Why do we hold this information?

  • We hold this information to ensure the health and safety of yourself and our staff.
  • We will hold dietary information if we are providing catering and you need us to meet your particular needs.
  • We will hold disability information if you need use to make adjustments to meet your particular needs.

Where did we get information about you?

In most cases the information we hold about you was given to us by you.

Where do we hold this information?

Information may be held at our offices.

First Actuarial does not transfer your information to any country outside the United Kingdom while processing it.

Who do we share information with?

Where we arrange parking, we may need to share limit information with the building operators.

How long do we keep your information?

Information will be kept for a maximum of 6 months. Some information related to health may be deleted earlier.

Your rights

You may ask for a copy of the information we hold in respect of you. You may make this request by contacting us.

If, at any point, you believe the information we hold on you is wrong, you can ask us to correct it.

In some circumstances, you may also have a right to ask us to restrict the processing of your information, to object to processing or to transfer or erase it. You can obtain further information about these rights from the Information Commissioner’s Office at: www.ico.org.uk or via their telephone helpline (0303 123 1113).

If you wish to raise a complaint on how we handle your personal data, you can contact us to have the matter investigated. If you are not satisfied with our response, or you believe the way we are processing your information is not in accordance with the law, you can complain to the Information Commissioner’s Office.

Keep information up to date

It is important that the information we hold about you is accurate and current. If you are aware that the information we hold is incorrect please let us know.

If you need to update your information (for example due to a change of address), please get in touch with your usual First Actuarial contact.

Contact us

You may contact us for further details on how we use your personal information, or with any other questions about this privacy notice, including any requests to exercise your rights.

Please speak to your normal First Actuarial contact or contact us at:

Data Protection
First Actuarial LLP
9th Floor
Network House
Basing View
Basingstoke
RG21 4HG

Email: data.protection@firstactuarial.co.uk