First Actuarial Careers

Purpose of this notice

First Actuarial LLP (referred to as “First Actuarial”, “we”, “us” or “our” in this privacy notice) respects your privacy and is committed to protecting your personal data.

This privacy notice explains what personal data we hold about you and provides information on how we collect and process your personal data when you use our careers website.

It is important that you read this privacy notice together with our Website Privacy Policy which contains more detailed information about our data processing and can be accessed in our Website Privacy Policy.

We may update this privacy notice from time to time. Any updates will be posted to this page.

Data Controller

First Actuarial LLP is the "data controller" of the personal information collected. This means we are responsible for deciding what personal data about you is needed and how it should be protected.

Why do we hold this information?

We hold your personal data:

  • Because you provided it to us yourself by either registering on our careers website or emailing us to hear about careers opportunities
  • On the basis that it is necessary in our legitimate interests in fulfilling our staffing requirements and to ensure you are suitable for the role we are offering.


What personal data do we collect about you?

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
  • Contact Data includes address, email address and telephone numbers.
  • Marketing and Communications Data includes your preferences in receiving marketing from us and your communication preferences.
  • Career Data includes your covering letter, your CV, education history, career history information, employment references, details of your qualifications, references and proof of ID such as your passport.


How is your personal data collected?

We may collect your personal data when:

  • You email us asking to hear about future career opportunities.
  • You register on our website to apply for a job vacancy.
  • You contact us in response to a job vacancy we advertise on our website.
  • If you send us information to apply for a role with us on a speculative basis.


How we use your personal data

We will only use your personal data for the purpose for which we collected it which is to consider and assess your suitability to join First Actuarial and to contact you.

If you are a successful candidate, it will be kept at part of your human resources record. Please note, the information we collect as part of the recruitment process will not be used for any other purpose.

Who do we share information with?

The information you provide will be used by First Actuarial. Should we take up references we may need to disclose limited information to your referees.

We may also share your personal data with external third parties. More detail can be found in our Website Privacy Policy.

How long do we keep your data?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

However, generally speaking:

  • If you apply for a vacancy and are unsuccessful in your application we will keep your data for a minimum of 6 months and a maximum of 1 year from the later of the date you applied or the date of any interview.
  • Should you be successful in your application then any data will be kept as part of your Human Resources record. You will be provided with further information on the data we hold on staff when you join.
  • If you did not apply for a specific vacancy and asked to be kept informed of future opportunities we will need your data for a maximum of 1 year.


For more information on data retention periods, please refer to our Website Privacy Policy and Data Retention Policy.

Your rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner's Office, the UK supervisory authority for data protection issues (www.ico.org.uk).

More detail can be found in our Website Privacy Policy.

Contacting us

You may contact us for further details on how we use your personal information, or with any other questions about this privacy notice, including any requests to exercise your rights, in the following ways:

Data Protection
First Actuarial LLP
9th Floor
Network House
Basing View
Basingstoke
RG21 4HG

Email: data.protection@firstactuarial.co.uk.

Further details

If you are looking for more information on how we process your personal data including on data security, data retention and lawful processing bases, please access our Website Privacy Policy.


Last reviewed: 9 June 2022